Find Washington County Circuit Clerk Records

Washington County Circuit Clerk Office

Ashley Gum is the Washington County Circuit Clerk. The official Circuit Clerk page says the office is made up of the Circuit Clerk and 10 deputy clerks. It supports the Circuit Judge, Associate Circuit Judge, and visiting judges of the 24th Judicial Circuit, assists in the courtroom, compiles jury panels, summons jurors, and maintains court proceedings electronically.

The office is the local access point for court-case files after a person has checked Case.net or identified the needed case. Clerks can answer filing and records questions, but the office cannot give legal advice. A request works best when it includes the case number, party names, filing type, and date range.

The official County Clerk website appears in this image from the manifest source: Washington County Clerk website.

The image is useful here because it shows why Washington County users must separate the Circuit Clerk from the County Clerk.

Washington County Clerk Roles

Washington County has several offices with similar names. The Circuit Clerk handles court files. County Clerk Jeanette Allen handles county commission support, elections, licenses, official county administrative documents, and passport acceptance. Recorder of Deeds Jamie Miner handles land records, recorded instruments, and marriage-license functions. A court-copy request sent to the Recorder, or a marriage-license request sent to the Circuit Clerk, can delay the search.

Washington County Circuit Clerk Records

The Circuit Clerk page lists a broad set of proceedings. These include misdemeanor and felony criminal cases, traffic, dissolutions of marriage, modifications, paternity, adult abuse, adoptions, abuse and neglect, juvenile delinquent matters, associate and circuit civil cases, probate matters, small claims, and garnishments. Many of those case headers and docket entries can be found on Case.net, but restricted records and certified copies still route through the clerk.

• Use Case.net for a first public lookup by party name, case number, filing date, hearing, or judgment index.
• Visit or call the Circuit Clerk for certified copies, older records, or document access not shown remotely.
• Use the County Clerk for county administrative records, not court case files.
• Use the Recorder of Deeds for recorded documents and marriage-license records.
• Use a Sunshine Law request to the relevant custodian for county records outside the judicial case file.

Request Certified Court Copies

Certified copies are official court copies that carry clerk certification. They are often needed for a divorce decree, judgment, name-change order, probate order, disposition, or other court action that must be proved to another agency. Case.net is useful for identifying the case, but it does not replace clerk certification.

1. Search Case.net first and write down the case number, party names, and case type.
2. Call the Circuit Clerk at 573-438-4171 or visit the Court Annex to confirm the document is public and available.
3. Ask whether the record can be copied, certified, mailed, faxed, or reviewed at a courthouse terminal.
4. Confirm the current fee and accepted payment method before mailing payment or arriving at the counter.
5. Provide a return mailing address if the office agrees to mail the certified copy.

Note: Clerk staff can explain copy logistics and file status, but they cannot advise whether a document proves a legal claim.

Washington County Clerk Fees

The captured official Washington County sources did not list local Circuit Clerk copy fees. The safe records request practice is to confirm the amount with the Circuit Clerk before sending payment. The research did locate some state or sample fees that can help users understand what must be verified locally.

Recorder Records Are Separate

The Recorder of Deeds office, led by Jamie Miner, maintains public records related to real estate and property ownership, including deeds, mortgages, liens, plats, and other land records. The Recorder website also handles marriage-license information and service cutoffs. Documents brought in after 3:30 p.m. are processed the next business day, and electronic recordings are available until 4:00 p.m.

The Recorder of Deeds county page appears in this manifest image: Washington County Recorder of Deeds page.

That Recorder role is distinct from the Circuit Clerk even when a probate or divorce case creates records that later affect land or marital status.

The Recorder's independent website is another source for service timing and marriage-license payment notes: Washington County Recorder website.

The Recorder website helps identify when a request belongs to the Recorder instead of the Circuit Clerk's court counter.

Washington County iRecord Fields

Recorder-related records may be searched through the Washington County Recorder iRecord portal after login or registration. This portal is for recorded-document searching, not for Circuit Court case files. A user who needs deeds, mortgages, liens, plats, or other recorded instruments should treat iRecord as a Recorder channel and Case.net as the court channel.

The portal source image came from Washington County Recorder iRecord.

The login screen confirms that online recorded-document searching uses account access rather than the Circuit Clerk's court lookup process.

Mail Phone Online Access

Washington County court records use a channel chain. Online lookup starts with Case.net. In-person and phone requests go to the Circuit Clerk at the Court Annex. Mail requests should include enough case identifiers for staff to locate the record, plus a return address and confirmed payment if copies are requested. County administrative records outside court files go to the custodian for that office under Missouri Sunshine Law procedures.

For court records, the Circuit Clerk / Court Annex address is the practical mailing and visit point. The Missouri Association of Counties directory also lists a Circuit Clerk mailing route at PO Box 216, 102 N Missouri Ste D, Potosi, MO 63664-0216, with county phone routing. Confirm the preferred mailing address before sending payment or original documents.